Department of Readers Service

Overview of the Department

The Readers Service Department is responsible for acquisition of library materials and record keeping. Acquisition of library materials consists of listing, ordering receiving and processing of all document collections.

Specific Functions

  • Process order requests including verification of bibliographic information.
  • Receive items including timely processing of all received publications, i.e. recording, cataloguing; classification, indexing, abstracting and constructing annotated bibliography.
  • Acknowledge and process gift materials
  • Provide current awareness services through make library users informed about arrival of new publications and maintain current information of books on display.
  • Examine acquisition renewal notes and subscription lists to determine the rate of demand of publications.
  • Provide bibliographic access to collection.
  • Conducting stocktaking and stock counting.
  • Conduct final check of permanently processed and prepared material for accuracy and completeness and distribute processed materials to appropriate locations.
  • Review database transactions for accuracy, completeness and consistency.
  • Maintain shelf list and evaluate materials following retention procedures.
  • Circulation of library material this includes check in and checkout of borrowed materials.
  • Re-shelving library materials used by readers. This involves shelving of newly received materials, books returned and read by users. The purpose is to ensure that every library material is in the right place so that retrieval can be facilitated
  • Provision of user education programmes. This include orientation programme whereby fresh student and other users are introduced to the library users are demonstrated about how to use Online Public Access Catalogue (OPAC)
  • Provision of information services
  • Maintain library use statistics and evaluation of services
Erasto G. Luvanda
Head of Department